Provide diverse administrative support requiring a thorough understanding of regional policies and procedures under minimal supervision of one or more individuals at the department head or director level.
Essential Functions:
Open incoming mail, determine routing: may prepare responses to general nature inquiries
Establish, maintain or revise office and supervisors filing systems to meet needs and demands for records
Handle many telephone callers independently without direction from supervisor; determine which matters warrant supervisors attention
Prepare varied correspondence, reports, and tables, schedules related to supervisors work with little or no guidance
Some which may involve obtaining, organizing and planning suitable presentation of content
May take meeting minutes
Provide or arrange for varied office services, including purchasing, reproduction and distribution
Maintain supervisor's calendar and make changes in scheduling when needed
Schedule appointments and arrange for conferences and meetings
May include coordinating catering and food supplied at meetings or conferences
Maintain budget records, process requisitions, invoices and personnel forms
Make travel arrangements for supervisor and staff, including making reservations for transportation, hotel reservations and registration fees
Maintains and coordinates itineraries and preparation for travel related activities
Process expense reports and credit card billing statements
May also be accountable for tracking or maintaining department specific information in databases or systems
Other duties as assigned
Basic Qualifications:
Minimum of 3 years experience utilizing progressively responsible administrative work/support skills
Good oral and written communication skills
Experience in customer service or client relations
Demonstrated ability to prioritize and complete detailed work with accuracy and within time line requirements
Ability to work in a fast-paced team environment
Proficiency in taking and recording minutes
Working knowledge of specialized subject matter, specialized office equipment & complex office systems
Proficient in business software including MS Office, Excel and Power Point
Salary Range: $17.08 - $22.89